INSTRUCTIONS FOR THOSE RECEIVING FUNDING
This is the site for grantees to find instructions to manage the payments and report the project in E-Nessi. Please scroll down for different sections although the color code changes.
The funding has been granted for the whole project as a lump sum and should be used within planned schedule unless otherwise agreed. The research funding is granted for the applicant personally and it cannot be changed to an other person.
Log on to E-Nessi to manage your project.
MANAGING PROJECTS IN E-NESSI
Projects that have received funding can be found at the E-Nessi front page under Own applications (state: project financed). By clicking the project number you can enter the project main page, where payment plan tab can be found.
Personal information of the applicant and grantees can be filled in section 1. Add account info. Please note that the personal identity code of the applicant must also be given even though he/she would not receive any personal grants. Submit a bank account number only if the person in question gets a personal grant. The filled in information can be updated until the payment plan forms are sent.
In multiannual projects the payment schedule is accepted for 12 months and the following 12 months are activated after the annual report is accepted. The grant is paid by the given schedule unless otherwise agreed. The payment details can be modified during the project, if necessary, but not through the payment schedule forms. Instead, you are asked to contact the office in order to agree upon the change, pref. via E-Nessi messaging system.
For the payment of other funding than personal grants fill in the account details and company ID of your working place. The message field is for the internal project number given in your working place, or other identifier such as the name of the applicant.
On the payment plan -page you find a summary on the sums granted and requested. In section 2. Add instalments you can add desired payment times. Select the payee, moment, month and instalment. In section 3. Add possible additional info you can add additional details about payments and possible account details that are not in IBAN format.
Fill in and send (by clicking send payment schedules) the schedules by 14th of December 2018. Check the schedules carefully beforehand because after sending they cannot be modified anymore. After sending, the state of payment schedules will change from 'payment schedules not sent' to 'payment schedules sent'.
Under payment plan, the applicant can follow all the money transactions. The grant is paid by the given schedule unless otherwise agreed. The payment schedule and other details (such as bank account number) can be modified in the middle of the payment period, if necessary, but the modifications cannot be made using the payment schedule forms. Instead, you are asked to send a separate request in writing (preferably by E-Nessi’s messaging system) to the office in order to agree upon the changes.
The use of the grant can be extended with a maximum of two years. In the case of one year projects instalments can be paid during three years and in four year projects during six years, if needed.
PAYMENT OF GRANTS
The Foundation pays personal grants each month (7th day of the month) directly to the grantee's bank account. Personal grants cannot be paid to researchers that, at the same time, hold a full-time position with salary, are on parental leave or serve in the military.
The Farmers' Social Insurance Institution (Mela) is responsible for the statutory pension and occupational accident insurance of the persons who have a personal grant and who are covered by the Finnish social security. This insurance is mandatory if the grantee works uninterruptedly for at least four months. The insurance application must be made within three months from the beginning of the grant work period. The grantees are expected to make the insurance applications themselves to Mela. For more information, see the website of Mela.
For payment of other costs of the funding (than personal grant), an account has to be opened at the university or research institute. If this is not possible, a separate bank account has to be opened for this purpose. The grantee has to approve all the payments made with the research funds. The grantee has to maintain normal book-keeping records on the research expenses, if this is not carried out by the university's or institute's accounts office or corresponding body. The grantee is personally responsible for ensuring that there are no non-approved changes in the schedule or no exceedances in the use of funds. In case of the other costs not being managed by the university or research institution, receipts will be asked for at the time of reporting.
Research assistants can be employed as assisting personnel. The grantee has to take care of the assisting staff's social and pension security and insurance payments according to the law. Assisting personnel are not employed by the Foundation but by the site of the research (university, institute or a corresponding body) or the project leader.
If you got funding for open access publishing please note that we only accept costs for Gold open access, meaning that a publication is immediately provided in open access mode by the scientific publisher. In this case, the publisher may charge an open access fee (article processing charge). This fee may be included in the research costs of the project.
The Nessling Foundation does not accept costs for publishing in hybrid open access journals. Hybrid journals may charge both an open access fee and a subscription fee.
The project leader is asked to submit a report of the project after the project is finished (for one year projects) or every 12 months for multiannual projects. In multiannual projects the following payment period is activated only after the annual report is accepted. An automatic reminder will be sent to the project leader after the second last and last payments of the ongoing payment period.
Please log in to E-Nessi-system and choose Reporting. If necessary, supplementary material (detailed progress reports, articles, books etc.) can be sent to the foundation as e-mail attachments or by regular mail.
Please choose intermediate report if you are reporting your first, second year or third year of the multiannual project.
Please choose final report, if you are reporting the only/ final year of the project. Please note! In the final report the grantee is asked to write a short layman summary on the project aims, most important results and applications of results in environmental protection. This section may be used in Nessling Foundation communication.
The use of funds for different purposes must be indicated in detail, both in intermediate and final report. Unused funds must be paid back to the Foundation and further instructions on how to do this will be given out by the Foundation's office.
Publications submitted or published during the reporting year are to be filled in Publications under the Type of publication:
1.1 Articles published in peer-reviewed international journals
1.2 Articles published in peer-reviewed international edited publications (including peer-reviewed conference publications)
1.3 Articles published in national journals
1.4 Articles published in national edited publications or conference preceedings
- Graduate work
2.1 Doctoral issertation
2.2 Licentiate thesis
2.3 Pro gradu -thesis or diploma work
- Conference abstracts
- Other publications
Please remember to inform the Foundation about dissertations and important publications funded by Nessling Foundation also after the end of the project!
The other impact (outside the scientific world) of the project is reported under Other research impact accordingly:
- Public presentations
- Other than scientific publications
- Activity in social media
- Collaboration with end users of the knowledge
COMMUNICATION AND RIGHTS
The researchers are expected, upon request, to be prepared for presenting their results and findings also to environmental authorities and decision makers, for example through the Forum for Environmental Information.
Materials, equipment and literature purchased with the Foundation’s funding remain in the possession and guardianship of the research site. Research sites are to follow their own procedures in making purchases.
The Foundation's role as the financial supporter of the research has to be mentioned in all the research articles, reports and other publications.
Researchers are recommended to make an internal contact on immaterial rights (rights for collected data and results) among the members of the project group.
SOCIAL SECURITY AND TAXATION
The Farmers' Social Insurance Institution (Mela) is responsible for the statutory pension and occupational accident insurance of the persons who have a grant or a scholarship and who have to be insured in Finland. This is the case if the recipient of a grant works uninterruptedly for at least four months. The insurance is available also for foreign recipients of grants if they are covered by the Finnish social security. This insurance is mandatory and the recipients of grants must be active in the application process. The insurance application must be made within three months from the beginning of the grant work period. The insurance can start only once the decision of awarding the grant has been made. The application form and further instructions can be found at the Mela.
At the end of the year, the Foundation makes a report in accordance with the tax legislation to the Helsinki tax office concerning the grants paid. Personal grants are tax-free up to the amount corresponding to the Finnish state grant for artists
(20 309,40 euros in 2017). The Foundation does not deduct taxes from grants even if the amount of the grant exceeds the maximum tax-free sum. Instead, the grantees must inform the taxation authorities of their grants in their annual tax submissions. The mandatory social security payments are tax-deductible. Those taking the insurance from Mela should notice that they must pay health benefit and daily benefit payments in connection of taxation. For more information, contact the Finnish Tax Administration.